Sr Executive Assistant Job - (atlanta, georgia)
Sr Executive Assistant(Job Number:
143251) AutoTrader Group Description KEY RESPONSIBILITIES -Initiates appropriate action including maintaining a strong external/internal customer focus.
-Completes specific assignments that may require attendance at and documentation of meetings.
-Prepares expense reports, memoranda, reports, spreadsheets and presentations, which may require the gathering of data from internal and/or external sources.
-Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel, both domestic and international.
-Arrange travel and all accommodations including comprehensive and detailed itineraries.
-Responsible for overall calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of executive meetings -Produces accurately and timely information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
-Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned.
-Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
-Integrate into and work with other assistants in support of ATG executive team.
-Serve as a backup for other assistants, as necessary.
-Perform other general administrative tasks, e.
g.
, faxing and ordering supplies.
-Handle correspondence, including typing and drafting letters, memoranda and contracts, as appropriate.
-Organize and maintain files/records on all matters, as appropriate.
-Act as a liaison with internal and external business units.
-Assist with internal communications to Media Division and other ATG employees.
-Assist with and/or coordinate various Media Division/ATG meetings, social events, department agendas, conferences and client meetings, as assigned.
-Manage special projects, as assigned.
-Perform other duties, as assigned.
Qualifications -Minimum of 8 years administrative support experience, including 5 years supporting at the executive level.
-High School diploma or equivalent required.
Some completed higher education a plus.
-Excellent written/verbal communication and listening skills.
-Demonstrated expert level of computer skills including knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.
-Demonstrated leadership skills and ability to engage and influence employees at all levels.
Ability to build coalitions and alliances across the enterprise.
-Proven ability to demonstrate high level of attention to detail and accuracy.
-Demonstrated ability and experience to work successfully in a high work volume, fast:
paced and matrixed environment.
-Demonstrated ability and experience to maintain and build relationships, working collaboratively in a team environment.
-Demonstrated ability and experience to successfully prioritize, meet deadlines, work independently and manage multiple tasks simultaneously Source:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
143251) AutoTrader Group Description KEY RESPONSIBILITIES -Initiates appropriate action including maintaining a strong external/internal customer focus.
-Completes specific assignments that may require attendance at and documentation of meetings.
-Prepares expense reports, memoranda, reports, spreadsheets and presentations, which may require the gathering of data from internal and/or external sources.
-Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel, both domestic and international.
-Arrange travel and all accommodations including comprehensive and detailed itineraries.
-Responsible for overall calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of executive meetings -Produces accurately and timely information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics.
-Attends staff meetings, records minutes and creates a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned.
-Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
-Integrate into and work with other assistants in support of ATG executive team.
-Serve as a backup for other assistants, as necessary.
-Perform other general administrative tasks, e.
g.
, faxing and ordering supplies.
-Handle correspondence, including typing and drafting letters, memoranda and contracts, as appropriate.
-Organize and maintain files/records on all matters, as appropriate.
-Act as a liaison with internal and external business units.
-Assist with internal communications to Media Division and other ATG employees.
-Assist with and/or coordinate various Media Division/ATG meetings, social events, department agendas, conferences and client meetings, as assigned.
-Manage special projects, as assigned.
-Perform other duties, as assigned.
Qualifications -Minimum of 8 years administrative support experience, including 5 years supporting at the executive level.
-High School diploma or equivalent required.
Some completed higher education a plus.
-Excellent written/verbal communication and listening skills.
-Demonstrated expert level of computer skills including knowledge of Microsoft Office including Word, Excel, PowerPoint and Outlook.
-Demonstrated leadership skills and ability to engage and influence employees at all levels.
Ability to build coalitions and alliances across the enterprise.
-Proven ability to demonstrate high level of attention to detail and accuracy.
-Demonstrated ability and experience to work successfully in a high work volume, fast:
paced and matrixed environment.
-Demonstrated ability and experience to maintain and build relationships, working collaboratively in a team environment.
-Demonstrated ability and experience to successfully prioritize, meet deadlines, work independently and manage multiple tasks simultaneously Source:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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